# Supplier phone quote brief

This is a preparation document. No message has been sent, vendor called or order placed. Fill in buyer details before seeking firm quotes. Do not let an agent invent them.

## Buyer inputs

1. Item and required material:
2. Required inside dimensions and acceptable tolerance:
3. Strength requirement and product contents:
4. Number of usable units needed:
5. Approved substitutes, if any:
6. Destination country and postal code:
7. Delivery deadline and timezone:
8. Tax or account information the buyer authorizes sharing:
9. Approved caller identity to use:
10. Specifically approved supplier phone recipients and call purpose:
11. Relevant official sales number and its primary source URL for each recipient:

## Before dialing

Verify an authenticated call4me_get_balance result without placing a call. Research official sales number sources and show the buyer each recipient, shared questions, approved identity and max_minutes 5. Wait for approval of those specific calls. Then check call4me_get_requirements for category general, resolve missing buyer inputs and use the live calling schema. No orders are authorized by this worksheet.

## Questions for each approved supplier

Please identify the exact SKU, material, dimensions convention, strength and pack quantity that meet the supplied specification. What is the merchandise total for the requested quantity? Separately state shipping, tax and every required surcharge for the supplied destination. What arrival estimate and quote expiration apply? Identify relevant returns terms and any required minimum order. If any specification cannot be met, describe the difference before suggesting a substitute.

## Record each answer

Supplier:
Source URL or written document:
Observation or quote date:
Published number and source:
Who answered (human, automated, voicemail or no answer):
Call status and ID:
Transcript:
Available recording:
Specification confirmed:
Usable units:
Merchandise total and currency:
Shipping:
Tax:
Other required fees:
Arrival estimate:
Quote expiration:
Returns terms:
Unresolved questions:

Phone statements are oral estimates or quotes attributed to the respondent, not written firm proposals. Record conditions and any required written confirmation.

## Compare fairly

Calculate delivered total only when every required charge is known. Sum merchandise, shipping, tax and required fees. Divide by usable units for delivered cost per unit. Keep supplier statements separate from agent calculations and assumptions. Check all offers against the same quantity, destination, date and specification. Reject an automatic winner if an essential term remains unknown.

## Phone brief after authorization

Ask only the unresolved questions above for the exact supplied scope. Do not order, accept terms, create an account, arrange a callback or share buyer details beyond the approved identity and fields. If the recipient needs information not supplied, record the gap and return it to the buyer. Follow call4me_get_call until the call ends, then collect the transcript and any available recording. Preserve who answered, the stated facts and the unanswered questions. Do not treat an automated repeat of a website price or a voicemail as a completed quote.